PRIVACY POLICY

Last updated: March 18, 2026

This Privacy Notice for Maidstone Trans Network (MTN), an unincorporated association, with its principal address at Lee Heights, Maidstone, United Kingdom, ('we', 'us', or 'our'), describes how and why we might access, collect, store, use, and/or share ('process') your personal information when you use our services ('Services'), including when you:

• Visit our website at https://www.maidstonetransnetwork.uk/.

• Engage with us in other related ways, including filling out forms on our site, and receiving any communications or notice of events.

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at maidstonetransnetwork@gmail.com.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice.

• What personal information do we process? We process personal information you voluntarily provide, such as names, preferred pronouns, and email addresses, and certain device data collected automatically.

• Do we process any sensitive personal information? No, we do not process sensitive personal information.

• Do we collect any information from third parties? No, we do not collect any information from third parties.

• Why do we process your information? We process your information to provide services, communicate with you, and for security and harm prevention.

• How do we keep your information safe? We have technical and organisational security measures in place, though no system is 100% secure.

• What are your rights? Depending on your location (e.g., UK/EEA), you have rights regarding access, rectification, and erasure of your data.

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you express interest in attending one of our meetings. This includes:

• Names and pronouns

• Email addresses

• Contact preferences

• Location

Information automatically collected

We automatically collect certain information when you visit our site, such as your IP address, browser characteristics, and device data. This is used for security and internal analytics.

This site uses cookies from Google to deliver its services and to analyze traffic. Information about your use of this site is shared with Google. You can visit Google's Cookie Policy page to learn more.

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your personal information for a variety of reasons, including:

• Communication: To send users emails regarding meeting locations and special events.

• Security & Safety: For our legitimate interests in preventing harm, maintaining the safety of our network, and ensuring the secure transmission of data.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

Under the UK GDPR and GDPR, we rely on the following lawful bases:

• Consent: If you have given us clear permission for a specific purpose (e.g., subscribing to our mailing list).

• Legitimate Interests: For processing that is necessary for our interests in running our organisation, such as providing meeting locations, keeping users informed of events, and ensuring the security of our Services.

• Legal Obligations: To comply with law or regulatory bodies.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We do not share and will not sell your personal data.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

We use cookies and similar technologies to gather information. We use Google Analytics to track and analyze site usage. To opt out, visit https://tools.google.com/dlpage/gaoptout. 

6. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain your email and name for as long as you are subscribed to our communication list, and no longer than three months after you unsubscribe, unless legally required otherwise.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

We use reasonable organisational and technical security measures. However, transmission over the internet is at your own risk.

8. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect data from children under 18. If we learn such data has been collected, we will deactivate the account and delete the data promptly.

9. WHAT ARE YOUR PRIVACY RIGHTS?

In regions like the UK and EEA, you have the right to access, rectify, or erase your personal data. You can exercise these rights by contacting us at maidstonetransnetwork@gmail.com.

10. DO WE TRANSFER YOUR DATA INTERNATIONALLY?

We do not directly transfer personal data outside of the UK or European Economic Area (EEA) for storage or processing, except through the use of third-party services like Google Analytics and Gmail, which may process data globally. Where data is transferred by these third-party processors, we rely on legally recognised mechanisms such as Standard Contractual Clauses (SCCs) to ensure your data is protected to the standard required by UK and EU law.

11. CONTROLS FOR DO-NOT-TRACK FEATURES

We do not currently respond to "Do-Not-Track" (DNT) browser signals as no uniform technology standard has been finalized.

12. DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we may update this notice to stay compliant with laws. The "Last updated" date will be updated at the top of the policy.

13. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions, contact our Data Protection Officer at maidstonetransnetwork@gmail.com.

14. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

To request to review, update, or delete your personal information, please email maidstonetransnetwork@gmail.com.